Once connected to QuickBooks Online, ClockShark will walk you through a mapping process to connect your jobs, customers and service items in QuickBooks Online.
The system will walk you through the connection process, which takes just a few minutes. If you’re using QuickBooks Online you just need to visit your QuickBooks screen in ClockShark (under the Admin menu) and then press the Connect to QuickBooks Online button. įor our clients who have sub contractors or seasonal workers, we can also help you export employees’ times in ClockShark to vendors/subs/1099 workers. In the QuickBooks Online Integration, time exported from ClockShark immediately lands in the QuickBooks Weekly Timesheets. In the QuickBooks Desktop Integration, the QuickBooks Web Connector - a QuickBooks application included with QBD - must run to send data into and out of QuickBooks. This is generally done each pay period, but it can be done on other schedules, too. In both integrations, time data is only sent to QuickBooks when you (or someone you authorize) export from ClockShark to QuickBooks. The time in the QuickBooks Weekly Timesheets can then be used for payroll or invoicing.ĬlockShark has an API integration with both QuickBooks Desktop (QBD) and QuickBooks Online (QBO), allowing us to securely import the employee timesheets directly into the QuickBooks Weekly Timesheets. This payroll information can be imported into the QuickBooks Weekly Timesheets, as the QuickBooks Employee/Job/Service Item/Day/Payroll Item/Class. The approved time will reflect in Quickbooks' timesheets for accurate and seamless payroll, with the new Time Off balance updated in ClockShark immediately.ĬlockShark tracks time against the Employee/Job/Task/Day/Overtime rules. With ClockShark’s Time Off, we manage the accruals so you don't have to.Īdmins can approve or deny paid/unpaid time off requests that employees can submit right from their mobile app. Keeping track of who’s used their time off hours, who is due, who’s over, and keeping it organized is a real pain. Paid time off is often quite frustrating. It’s helpful in many ways, however, such as helping reduce fuel costs, and verifying a job was done when employees say it was done. This GPS aspect of ClockShark data does not export to QuickBooks since GPS data is not compatible or needed in QuickBooks like time and job data is. Throughout the workday, your workers’ time clock punches will be recorded with their location. GPS TrackingĬlockShark’s Online Time Clock is also GPS-enabled. Less data entry means less chances for human error, a common mistake when processing payroll manually. This automation helps eliminate your double-data entry and streamline your process. The integration with QuickBooks also allows you to add jobs and service items in QuickBooks, then have them automatically available to clock into. On the web-based dashboard, you can view time data by Employee/Job/Task and edit incorrect time punches before exporting them to QuickBooks Online or QuickBooks Desktop. Integrating ClockShark’s time clock for QuickBooks will make your payroll process even better. Once an administrator or manager validates the time data in ClockShark, simply export to Quickbooks for payroll or invoicing. With these permissions, managers can do things like view and edit timesheets, view and edit schedules, approve timesheets, and more. Administrators can assign permissions to certain employees to lighten their workload and give particular access to managing employees. Time clock punches sync in real-time to your web-based ClockShark dashboard. This information will also pass through into QuickBooks and will help make job costing even easier. Employees can switch between jobs and tasks throughout the day, tracking time to the correct data points and adding optional notes on the work performed. Their time goes into ClockShark Jobs and Tasks that are mapped to your QuickBooks Customer and Service Item list. In ClockShark, employees can punch in and out for work from their smartphones, the web, a shared device, or by a supervisor. This is helpful for invoicing and advanced payroll needs, such as employee pay rates based on the type of labor. You can track time to employees for payroll in QuickBooks, with the option to break down the Job and type of labor being performed. Quickbooks and ClockShark’s IntegrationĬlockShark’s Online Time Clock uses an easy-to-use mobile app to collect time from your employees. Here’s how integrating ClockShark with QB can save you time and money on your payroll and accounting /processes. ClockShark’s Online Time Clock is compatible with both QuickBooks Online and QuickBooks Desktop (click here to see if we support your version).